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Constitution and By Laws
GRIFFITH YOUTH BASEBALL CONSTITUTION AND BY –LAWS Amended April 3, 2009
ARTICLE I –NAME
This organization shall be known as the Griffith Youth Baseball, hereinafter referred to as “Local League”. The mailing address of said organization shall be Post Office Box 331, Griffith, Indiana 46319.
ARTICLE II – OBJECTIVE
Section 1 The objective of the Griffith Youth Baseball shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children and will grow to be good, decent, healthy and trustworthy citizens.
Section 2 To achieve this objective, the Griffith Youth Baseball will provide a supervised program under the Rules and Regulations of Cal Ripken Baseball. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section 501-(c)-(3) of the Federal Internal Revenue Code, the Griffith Youth Baseball shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball games. No part of the net earnings shall inure to the benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office.
ARTICLE III – MEMBERSHIP
Section 1 Eligibility.
Any person (18 or over) sincerely interested in active participation to effect the objective of this Local League may apply to become a member.
Section 2 Classes.
There shall be the following classes of Members:
(a) Player Members. Any player candidate meeting the requirements of Cal Ripken Regulations and who resides within the authorized boundaries of the Local League shall be eligible to compete for participation but shall have no rights, duties or obligations in the management or in the property of the Local League.
(b) Regular Members. Any person (18 or over) actively interested in furthering the objectives of the Local League may become a regular member upon attending the four (4) meetings in the League year (October thru September). The Secretary shall maintain the roll of membership to qualify voting members. Only regular members in good standing are eligible to vote at the annual meeting. To maintain membership in good standing you must attend four (4) meetings in the League year (October thru September). All Officers, Board Members, Committee Members, Managers, Volunteer Umpires and other elected or appointed officials must be active Regular Members in good standing.
(c) As used hereinafter, the word “Member” shall mean a Regular Member unless otherwise stated
Section 3 Other Affiliations.
(a) Members, whether Regular or Player, shall not be required to be affiliated with another organization or group to qualify as members of the Local League.
(b) Regular Members should not be actively engaged in the promotion and/or operation of any other baseball program.
Section 4 Suspension or Termination.
Membership may be terminated by resignation or action of the Board of Directors.
(a) The Board of Directors, by a two-thirds vote of those present at any duly constituted meeting, shall have the authority to discipline or suspend or terminate the membership of any Member of any class when the conduct of such person is considered detrimental to the best interests of the Local League and/or Cal Ripken Baseball. The Member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges
(b) The Board of Directors shall, in case of a Player Member, give notice to the manager of the team of which the player is a member. Said manager shall appear, in the capacity of an adviser, with the player before a duly appointed committee of the Board of Directors, which shall have full power to suspend or revoke such player’s right to future participation.
ARTICLE IV – DUES
Section 1
Dues for Regular Members may be fixed at such amounts as the Board of Directors shall determine prior to the beginning of any membership period.
Section 2
Members who fail to pay their fixed dues within thirty (30) days from the time the same become due may by vote of the Board be dropped from the rolls and shall forfeit all rights and privileges of membership.
Section 3
A reasonable Cal Ripken participation fee may be assessed as a parents’ obligation to assure the operational continuity of the Local Cal Ripken League. Although it is recommended that no fee is collected. At no time should payment of any fee be a prerequisite for participation in the Cal Ripken Baseball Program.
ARTICLE V – MEETINGS
Section 1 (a) Regular Meeting. The regular meetings of the Members of the Local League shall be held on the first Monday of each month August through March at TBD and a Sunday of each month April through July after the last game of the evening for the purpose of receiving reports and for the transaction of such business as may properly come before the meeting.
(b) Annual Meeting. The annual meeting of the Members of the Local League shall be held the second 2nd Monday in September following the regular meeting for the purpose of electing the Board of Directors for the coming year.
© After the Board of Directors is elected, the Board of Directors shall assume the performance of its duties on Oct. 1. The Boards term of office shall continue until its successors are elected and qualified under this section.
Section 2 Notice of Meeting.
Notice of each meeting of the Members shall be publicized within the Griffith Youth Baseball Official Website and/or posted at the Major League field; or in lieu thereof, notice may be given in such form as may be authorized by the Members, from time to time, at a regularly convened meeting.
Section 3 Special Meetings.
Special meetings of the Members may be called by the Board of Directors or by the Secretary or President at their discretion. Upon the written request of ten (10) Members, the President shall call a special meeting to consider a specific subject. No business other than that specified in the notice of the meeting shall be transacted at any special meeting of the Members.
Section 4 Quorum.
The presence in person or representation by absentee ballot of one-third (l/3) of the members, or a number or percentage acceptable to the Local League regular membership in advance of the annual meeting, shall constitute a quorum.
Section 5 Voting.
Only Regular Members shall be entitled to vote at any meeting of the Local League.
Section 6 Absentee Ballot
For the expressed purpose of accommodating a regular member in good standing who cannot be in attendance at the annual meeting, an absentee ballot may be requested and obtained from the Secretary of the League. The absentee ballot shall be properly completed, signed and returned in a sealed envelope to the Secretary prior to the date of the annual meeting and the election of members to the Board of Directors. The Secretary shall present all absentee ballots to the Election Chairman on the date of the annual meeting prior to the conduct of the election process.
Section 7 Rules of Order.
Roberts Rules of Order shall govern the proceedings of all meetings, except where same conflicts with the Constitution or By-Laws of the Local League.
ARITICLE VI – BOARD OF DIRECTORS
Section 1 Board and Number.
The management of the property and affairs of the Local League shall be vested in the Board of Directors. The number of Directors shall be not less than six (6) nor more than nineteen (19). The Directors shall upon election immediately enter upon the performance of their duties and shall continue in office until their successors shall have been duly elected and qualified.
Section 2 Required Members.
The Board membership shall include the Officers, including the Player Agent, and a minimum of one manager and one volunteer umpire. (Only volunteer umpires may be elected to the Board.) The number of managers including minor league representation elected to the Board shall not exceed a minority of the total board members.
Section 3 Annual Election and Term ofOffice.
At each annual meeting, the Members shall determine the number of directors to be elected for the ensuing year and shall elect such number of Directors from a predetermined slate of positions. The number so fixed may, within the limits prescribed by the foregoing Section 1, be increased at any regular or special meeting of the Members, and if the number is increased, the additional Directors may be elected at the meeting at which the increase is voted, or any subsequent meeting. All elections of Directors shall be by majority vote of all members present or represented by a properly executed and signed absentee ballot filed with the Secretary prior to the election meeting.
Section 4 Vacancies.
If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors at any regular meeting or at any special meeting called for that purpose.
Section 5 Meetings,Notice and Quorum Regular meetings
of the Board of Directors shall be held immediately following the annual election and on such days thereafter as shall be determined by the Board. The President or the Secretary may, whenever they deem it advisable or the Secretary shall at the request in writing of five (5) Directors issue a call for a special meeting of the Board. Notice of each meeting shall be given by the Secretary to each Director either my mail at least (3) days before the time appointed for the meeting to the last recorded address of each Director, or by telephone or personal notice 24 hours preceding the meeting. In the case of special meetings, such notice shall include the purpose of the meeting and no matters not so stated may be acted upon at the meeting. Five (5) members of the Board of Directors shall constitute a quorum for the transaction of business.
Section 6 Duties and Powers.
The Board of Directors shall have the power to appoint such standing committees as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate. The Board may adopt such rules and regulations for the conduct of its meetings and the management of the Local League as it may deem proper. The Board shall have the power by two-thirds (2/3) vote of those present at any regular or special meeting to discipline, suspend or remove any Director or Officer or Committee Member of the Local League in accordance with the procedure set forth in Article III, Section 4 (a). The Membership shall receive at the annual meeting of the Members of the Local League a report verified by the President and Treasurer, or by a majority of the Directors, showing the whole amount of real and personal property owned by the Local League, where located, and where and how invested, the amount and nature of the property acquired during the year immediately preceding, the date of the report and the manner of the acquisition; the amount applied, appropriated or expended during the year immediately preceding such date, and the purposes, objects or persons to or for which such applications, appropriations or expenditures have been made; and the names and places of residence of the persons who have been admitted to membership in the Local League during such year, which report shall be filed with the records of the Local League and an abstract thereof entered in the minutes of the proceedings of the annual meeting.
ARTICLE VII – OTHER COMMITTEES
Section 1 Nominating Committee. The Board of Directors may appoint a Nominating Committee consisting of three (3) Directors and other appointed Regular Members. The Committee shall investigate and consider eligible candidates and submit at the annual meeting a slate of candidates for the Board of Directors. The Committee shall also submit for consideration by the Board of Directors a slate of Officers and Committee Members.
Section 2 Finance Committee.
The Board of Directors may appoint a Finance Committee consisting of no less than three (3) nor more than five (5) members. The Treasurer shall be an ex-officio member of the Committee. The committee shall investigate ways and means of financing the Local League including team sponsorships and submit recommendations. It shall be responsible for taking up collections at games, if such collections are authorized by the Local League and shall turn over said collections to the Treasurer immediately after each game.
Section 3 GroundsCommittee.
The Board of Directors may appoint a Grounds Committee which shall be responsible for the care and maintenance of the playing field(s), buildings and grounds. It shall operate within the amount appropriated in the approved budget for that purpose.
Section 4 ManagersCommittee.
The Board of Directors may appoint a Managers Committee consisting of three (3) Directors. The Committee Shall interview and investigate prospective managers and coaches, including those for the Minor League teams and recommend acceptable candidates to the President, for appointment and subsequent approval by the Board of Directors. It shall, during the playing season, observe the conduct of the managers and coaches and report its findings to the President of the Local League. It shall, at the request of the President or Board of Directors, investigate complaints concerning managers and coaches and make a report thereof to the President or Board of Directors as the case may be.
Section 5 Umpire Committee.
The Board of Directors may appoint an Umpire Committee consisting of three (3) Directors and other appointed Regular Members. The Local League President shall be chairman of any such Committee. The Committee shall recruit, interview and recommend to the President for appointment a staff of umpires, including a chief umpire and replacements. When appointed, the staff of umpires shall be under the personal direction and responsibility of the Local League President, assisted by the Chief Umpire who shall train, observe and schedule the staff.
Section 6 Auditing Committee.
The Board of Directors shall appoint an Auditing committee consisting of three (3) Directors. The President, Treasurer of signators of checks are not eligible. The Committee will review the Local League’s books and records annually prior to the Annual Meeting and attach a statement of their findings to the annual financial statement of the President and Treasurer; or may, if directed by the Board of Directors or Membership, secure the services of a Certified Public Accountant to accomplish such review.
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ARTICLE VIII – OFFICERS, DUTIES AND POWERS
Section 1 Officers. The Officers of the Local League shall consist of a President, Vice President (4) for Majors, Minors, Rookies, and Tee ball, a Secretary, a Treasurer, a Player Agent or Agents (4) for the Majors, Minors, Rookies and Tee ball, a Purchasing Agent, the Umpire in Chief, and a President, Vice President, Secretary, Treasurer of the Auxiliary and Event Director, all of whom shall hold office for the ensuing year or until their successors are duly elected. Regulations l
(b). All elected officers shall have one (1) vote each with the exception of the President who shall follow Roberts Rule of Order. The Board of Directors may appoint such other officers or agents as the President may deem necessary or desirable, and may prescribe the powers and duties of each and may fill any vacancy which may occur in any office. Appointed Officers or agents shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board by the membership or have been elected to fill a vacancy on the Board.
Section 2 President. The President shall:
(a) Conduct the affairs of the Local League and execute the policies established by the Board of Directors.
(b) Present a report of the condition of the Local League at the Annual Meeting.
(c) Communicate to the Board of Directors, such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local League.
(d) Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Cal Ripken Baseball, Incorporated, as agreed to under the conditions of charter issued by the Local League by that organization.
(e) Designate in writing, other officers if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive and which have had prior approval of the Board.
(f) Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board of Directors as circumstances warrant.
(g) Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof
(h) With the assistance of the Player Agent, examine the application and support proof-of-age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.
Section 3 Vice-President. In case of the absence or disability of the President and provided he is authorized by the President or Board so to act, the Vice-President shall perform the duties of the President, and when so acting, shall have all the powers of that office, and shall have such other duties as from time to time may be assigned by the Board of Directors or by the President. The Vice-President shall be in charge of field maintenance.
Section 4. Secretary. The Secretary shall:
(a) Be responsible for recording the activities of the Local League and maintain appropriate files, mailing list, and necessary records.
(b) Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.
(c) Maintain a list of all Regular Members, Directors and committee members and give notice of all meetings of the Local League, the Board of Directors and Committees in such method as directed by the Board of Directors.
(d) Keep the minutes of the meetings of the Members, the Board of Directors and cause them to be recorded in a book kept for that purpose.
(e) Shall conduct all correspondence not otherwise specifically delegated in connection with said meetings and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.
(f) Notify Members, Directors, Officers and committee members of their election or appointment.
Section 5 Treasurer.
(a) Perform such duties as are herein specifically set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.
(b) Receive all monies and securities, and deposit same in a depository approved by the Board of Directors.
(c) Keep records for the receipt and disbursement of all monies and securities of the Local League, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. All disbursements by check must have dual signatures.
(d) Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the annual meeting.
(e) Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the annual meeting.
Section 6 Player Agent/Agents (of their respective Division). The Player Agent shall:
(a) Record all player transactions and maintain an accurate and up-to-date record thereof. Notices of all player transactions shall be posted on a designated place at the concession stand within 24 hours of said transaction.
(b) Receive and review applications for player candidates and assist the President in checking residence and age eligibility.
(c) Conduct the player registration, tryouts draft and all other player transactions or selection meetings.
(d) Prepare the Player Agent’s list for Major League draft.
(e) Prepare for the President’s signature and submission to Cal Ripken Headquarters, team rosters, including players’ claimed, and the tournament team eligibility affidavit.
(f) Notify Cal Ripken Headquarters of any subsequent player replacements or trades.
(g) Prepare the playing schedule and submit to the Board of Directors for approval.
(h) Reschedule postponed, suspended or called games at the earliest possible playing date, including Sunday, without consulting either involved Manager. Only restriction – no team shall be forced to play four (4) games in one (1) week. (i) Be in charge of all field assignments both for regular and practice games after the playing schedule is established.
Section 7 Purchasing Agent. The Purchasing Agent shall:
(a) Shall secure bids from at least two (2) sources prior to the purchase on all uniforms and team equipment and submit said bids with sample, if possible, and make recommendations for their purchase to the Board for approval.
(b) On all other items such as maintenance items (rakes, shovels, dirt, repairs, etc.) the Purchasing Agent will authorize purchase. If the purchase exceeds $150.00, the Purchasing Agent will secure approval of the Board, if practical or of at least two (2) other elected officers prior to approval of the expenditure.
(c) Maintain a current inventory of the team equipment and authorize repairs or replacement as necessary.
(d) At the time equipment is handed out to Major, Minor, Rookie and Tee Ball League Managers, the Purchasing Agent shall have them sign an inventory list which will be held by the Purchasing Agent until the equipment is turned back in to the Purchasing Agent at the end of the season.
Section 8 Auxiliary.
The Auxiliary shall consist of a President, Vice-President, Secretary,Treasurer and Event Coordinator. The Auxiliary shall be governed under the Constitution and By-Laws of the Local League and Cal Ripken Baseball, Incorporated, and its own By-Laws. Its officers shall be elected at the Annual Meeting by the Regular Members. The Auxiliary may also carry a membership of Members-at-Large who are volunteers for the delegation of duties to achieve its objectives. The objective of the Auxiliary will be to review and evaluate fund raising projects and disposition of profits and make recommendations to the Board. The Board of Directors shall approve in advance all projects and actions of the Auxiliary.
Section 9 Safety Officer/Umpire in Chief. The Safety Officer shall:
(a) Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for youngsters and all participants of Cal Ripken Baseball.
(b) Develop and implement a plan for increasing safety activities, equipment and facilities through education, compliance and reporting. Section 10 Umpire in Chief. The Umpire in Chief shall train, observe and schedule the staff. If there is no Safety Officer the PurchasingAgent willtake over this roll.
The Umpire in Chief shall schedule the staff.
ARTICLE IX – MANAGERS, COACHES AND UMPIRES
Section 1 Team Managers and Coaches
shall be appointed annually by the President and be approved by the Board of Directors. Managers shall be responsible for the selection of their teams and for their actions on the field. Regulation l
Section 2 Umpires shall be appointed annually by the President, with the approval of the Board of Directors, who shall be responsible for their assignments and for their actions on the field. Regulation 1
(b). Section 3 While holding such office, the Player Agents shall not manage or coach their own child int the division they are a Player Agent. . The President shall not umpire. Regulation 1(b).
Section 4 Managers or coaches from prior year who reapply for same division will be retained unless two thirds (2/3) of the Board of Directors decides not to retain the Manager or coach. Applications for Major Managers of all teams shall be submitted in writing by January General Meeting of each year. All other manager and coaches applications must be submitted by the March General meeting. In selecting, the President and the Board of Directors will review all applications and consider, among other things, seniority, prior activities in the Local League, ability to relate to players, general character and ability to relate to other Managers and members of the Board. If a Manager resigns prior to the beginning of a season, the President and the Board of Directors may either use the existing pool of applicants or seek new applicants. If a Manager resigns during the season, his senior coach will complete the season. For this purpose, the season begins with the first regular practice for a full team.
ARTICLE X –AFFILIATION
Section 1 Charter.
The Local League shall annually apply for a charter from Cal Ripken Baseball, Incorporated, and shall do all things necessary to obtain and maintain such charter. The Local League shall devote its entire energies to the activities authorized by such charter and it shall not be affiliated with any other program or organization or operate any other program.
Section 2 Rules and Regulations. The Official Playing Rules and Regulations as published by Cal Ripken Baseball, Incorporated, shall be binding on this Local League. Section 3 Local League Rules. The local rules of this Local League shall be adopted by the Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season, but shall in no way conflict with the Rules and Regulations of Cal Ripken Baseball, Incorporated.
ARTICLE XI – FINANCIAL AND ACCOUNTING
Section 1 The Board of Directors shall decide all matters pertaining to the finances of the Local League and it shall place all income, in a common league treasury, directing the expenditure of same in such manner as will give no individual or team an advantage over those in competition with such individual or team.
Section 2 The Board shall not permit the contribution of funds or property to individual teams but shall solicit some for the common treasury of the Local League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the Local League.
Section 3 The Board shall not permit the solicitation of funds in the name of Cal Ripken Baseball unless all of the funds so raised be placed in the Local League Treasury.
Section 4 The Board shall not permit the disbursement of Local League funds for other than the conduct of Cal Ripken activities in accordance with the rules and policies of Cal Ripken Baseball, Incorporated.
Section 5 No Director, Officer or Member of the Local League shall receive, directly or indirectly any salary, compensation or emolument from the Local League for services rendered as director, Officer of Member.
Section 6 All monies received, shall be deposited to the credit of the Local League in the Main Source Bank and all disbursement shall be made by check. All checks shall be signed by the Local League Treasurer and such other officer or officers or person or persons as the Board of Directors shall determine.
Section 7 The fiscal year of the Local League shall begin on the first day of October and shall end on the last day of September.
Section8 Distribution of Property upon Dissolution. Upon dissolution of the Local League and after all outstanding debts and claims have been satisfied, the Members shall direct the remaining property of the Local League to another Federally Incorporated entity which maintains the same objectives as set forth herein, which are or may be entitled to exemption under Section 501 (c) (3) of the Internal Revenue Code or any future corresponding provision.
ARTICLE XII – AMENDMENTS
This Constitution may be amended, repealed or altered in whole or in part by submitting in writing to the Local League at a regular meeting, copies to be provided to all Regular Members in attendance; discussion and vote will be held at the next general meeting provided notice of the proposed change is included in the notice of such meeting. A two thirds (2/3) vote of all voting members in attendance will be needed to amend, repeal or alter the Constitution.
BY-LAWS TEAMS
A1 Major League teams will be selected by the draft system. Minor, Rookies and T-Ball will be by blind draw.
A2 Major League teams shall maintain a roster of 11-12 active players. If a player misses three (3) consecutive games and is not excused due to illness or vacation, the player will be deemed inactive and must be replaced. They will be replaced by a player that is in the Minors and had earlier tried out in the draft.
If a player is injured they will be replaced by a player in the Minors that has tried out in the draft. If the injured player is out more than a 1/3rd of the Major League games the player from the Minors that has been pulled up will stay on the team. Managers need to make sure the player and players parents are aware of this rule.
If Major Managers fail to comply this shall be deemed sufficient reason to cause the Player Agent to immediately fill the vacancy.
It will always be the discretion of the Griffith Youth Baseball Board to decide the outcome of different scenarios due to players being injured.
A player who has been injured and is out for a broken bone or under a Doctors care for at least 2 or more weeks needs a written release from the Doctor to return to Baseball.
Griffith Youth Baseball will follow the Cal Ripken Rules for players who are injured during the season when it comes to eligibility to play in All Stars and Tournaments that are sponsored through Cal Ripken.
A3 Each team will be allowed one (1) rescheduling for each scheduled game.
PLAYERS
B1 Each player is responsible for getting him or herself to the ballpark. This is not the responsibility of the League, manager or coach.
B2 Players must attend tryouts to be eligible for the major league draft. If a player attends the tryouts, but refuses assignment in the majors, then they are only eligible to play in the minor league for that season.
B3 If before the tryouts, a major league player asks for release from a major league team, and the Board feels the reasons are justified, that player will immediately be released and subject to the rules of the tryout and draft.
B4 Trades are only allowed on draft night unless specifically approved by the Board of Directors.
B5 Players that are 9 -12 years old are eligible for the major league.
B6 All major and minor league players are required to wear face masks when batting at all practices and games. Unless there is a signed release from parent or guardian. (This was amended in June 2007) This also applies to Griffith Youth Baseball tournament teams.
MANAGERS AND COACHES
C1 Any major manager or senior coach must attain and retain a Regular Membership in good standing in the Griffith Youth Baseball. Only major managers and senior coaches in good standing will be allowed at the draft.
C2 Managers and coaches must be at least 18 years of age.
C3 The manager and one (1) coach shall have the option on their children.
C4 All managers are required to sign a disciplinary agreement before being awarded a team in any league. Detailed procedure will be included under the heading of Discipline.
C5 All major league managers and coaches shall attend at least one (1) umpire clinic annually (strongly suggested for minor and T-Ball managers and coaches). Failure to attend an umpire clinic will disqualify an individual from being a coach or manager (Major league only).
GENERAL
D1 The Player Representatives for Major, Minor, Rookie and T-Ball will be appointed to the Board as liaisons with no voting rights.
D2 No person may, while performing a function or duty at a game or practice, be under the influence of/or use intoxicants.
D3 The “No Smoking” rule applies to the enclosure of the playing field and the stand.
D4 Where there may be a conflict of the rules set forth in these By-Laws with the rules as established by the Cal Ripken Baseball, Inc., the Rules of Cal Ripken Baseball, Inc. shall supersede and prevail.
E1 T-Ball ground rules
1. If a game is scheduled to follow, no inning will start 15 minutes before the start of the following game. There is a 1 hour and 30 minute time limit on all games.
2. A full team consists of 10-11 players, 4 of which must play in the outfield. The 4th outfielder is eliminated if a team must play with only 9 players.
3. Managers and adult coaches may coach at first, second and third base if they desire. Managers or coaches for the defensive team may also be in the field if they desire
4. Each half inning consists of all batters. If the last batter is left on base, that player returns to that base in the next inning.
5. No bunting is allowed. After 5 games within the season the Managers may pitch to their player if the player desires to be pitched to. If not, they will be allowed to hit off of the Tee. You are only allowed to pitch 4 balls to player. AFter 4 pitched balls the ball goes on the Tee.
6. The pitcher shall keep both feet directly in front of the pitching rubber until the ball is hit.
7. The catcher will remain in position behind the plate until the ball is hit. Catchers must be in full gear and use a catcher’s glove.
8. No defensive player shall charge the ball until it is hit.
9. Every player will play 2 innings in the field every game.
10. There are no strikeouts.
11. A ball hit off the tee must travel 15 feet from home plate or it is considered a dead ball
12. One of the coaches from the batting team is the umpire.
13. The Teams will say The Pledge of Allegiance before every game.
14. The T-ball ages limit is 4 – 6 years old. If a 5 year old has played 1 year of T-Ball at the parents discretion they may move up to Rookies. If you are 6 and never played T-Ball you can not move up. You have to play 1 year of T-Ball. If you are 4 you can sign up but, you have to turn 5 by the end of that year.
No one can move up to Rookies unless you are league age 6.
E2 Rookie ground rules
1. No inning will start after 7:15 p.m. or 1 hour and 45 minutes after start time. There is a 2-hour time limit on all games.
2. No stealing of bases.
3. No walks – a player hit by a pitch may take their base or continue their at-bat with the coach pitching.
4. After ball four, a coach will pitch. No batter receives a walk but may strike out.
5. On an attempted play at a base, after the ball is hit, the runner or runners will be permitted to advance at their own risk, but not more than one base.
6. Continuous batting order – inning-to-inning and game-to-game. Only 9 players in the field when the defensive is out.
7. 9 batters per inning maximum or 3 outs. In the event a team bats 9, the defensive players receive credit for 3 outs in the field.
8. All players must play a minimum of 9 defensive outs each game.
9. Unlimited substitution.
10. All players should play every position throughout the season using reasonable discretion. THIS IS AN INSTRUCTIONAL LEAGUE.
11. No pitcher shall pitch more than 2 innings a game or 4 innings a week.
12. Manager or coach will not leave a game or practice until all players are with a parent or guardian.
13. Home team manager is responsible for preparing the field for play.
14. The umpire may call a batter out for throwing the bat.
15. No score or standings will be kept.
16. The League Pledge shall be said before every game.
17. The Rookie level age limit is 6 – 8 years old. A 6 year old, per parental discretion, can play at the Rookie level and be chosen for an active roster.
18. An eight (8) year old who has played in Rookie ball at least 1 year may move up to the Minor League. This is per the parent’s discretion. If they choose to move up they can only try out for the Minor League Travel or All Star Team.
E3 Minors ground rules
1. No inning will start after 7:15 p.m. or 1 hour and 45 minutes after start time. There is a 2-hour time limit on all games.
2. Stealing of bases is permitted, however, no more than one (1) base on any one play. Runners may not advance on an overthrow on an attempted play. Runners who are on 3rd base may not advanced or steal home plate unless there is a hit, a walk or a pass ball from the catcher.
( 3rd base rule implemented 2008)
3. On an attempted play at a base after the ball is hit, the runner or runners will be permitted to advance at their own risk.
4. Continuous batting order – inning-to-inning and game-to-game.
5. 9 batters per inning maximum or 3 outs. In the event a team bats 9, the defensive players receive credit for 3 outs in the field.
6. All players must play a minimum of 9 defensive outs each game.
7. Unlimited substitution.
8. All players should play every position throughout the season using reasonable discretion. THIS IS AN INSTRUCTIONAL LEAGUE.
9. Cal Ripken pitching rules must be strictly followed. Meaning they are allowed to pitch 2 innings a game without rest the next day. If they pitch more than 2 innings they will need to rest 2 days. They are allowed to only pitch 6 innings a week. Calendar week is Monday through, and including Sunday.
refer to Cal Ripken Baseball Rules and Regulations page10 0.06.
10. Each manager must enter the pitcher’s innings on the pitching record at the major field immediately following each game. Failure to due so will result in possible disciplinary action and lost of game.
11. Manger or coach will not leave a game or practice until all players are with a parent or guardian.
12. Home team manager is responsible for preparing the field for the day.
13. The umpire may call a batter out for throwing the bat.
14. Scores and standings will be kept subject to the non-contentious compliance with the aforementioned Ground Rules. The Griffith Youth Baseball Board of Directors reserves the right to discontinue the use of score and standings at any point during the season that it determines said score and standings interfere with the express goal of being an INSTRUCTIONAL LEAGUE.
15. The League Pledge shall be said before every game.
16. The Minors level age limit is 8 - 12 years old. An 8 year old, per parental discretion, can play at the Minors level and can be chosen for an active roster.
17. A nine (9) year old may try out for the Majors. If they make the Major League team they are not allowed to try out for a Minor League Travel or All Star Team. They will need to try out for the Major League team.
ALL STAR TEAMS
F112 Year Old All StarTeam Manager
– The manager for the team will be the manager returning with the best overall record of the previous season. If there is a tie, it will be broken by head to head competition. If that manager elects not to accept the position, the offer will be extended to the manager of the second place team in the previous year and so on until a manager is chosen. The manager, with approval from the board, will name the two (2) coaches, who must be in good standing, for the team.
F2 11 Year Old All Star Manager – the manager will be selected by the Board, following the guidelines Cal Ripken Baseball. The manager, with approval from the Board, will name the two (2) coaches, who must be in good standing, for the team.
F3 10 Year Old All Star Team Manager – The manager will be selected by the Board, following the guidelines of Cal Ripken Baseball. The manager, with approval from the Board, will name the two (2) coaches, who must be in good standing, for the team.
F4 Only a Manager or Coach is eligible to manager/coach any Cal Ripken All Star/Traveling team.
F5 Each player on an All Star or any other Traveling team will be charged an amount to be determined by the Board of Directors to defray the cost of uniforms.
F6 One parent of each player either All Star or Traveling will be required to work once in the concession stand during the tournaments hosted by Griffith Youth Baseball.
F7 Any player trying out for an All Star or Traveling Team must declare which age group they desire to play. If not chosen for that age group but, chosen for their age group the player does have the option to play.
F8 The President and Player Agent will preside over the meeting.
F9 12 Year Old All Star Team Selection – The Player Agent will act as an adviser and appear in the interest of the players, but shall have no vote in the player selection. Each major league manager and senior coach, in good standing, shall have one (1) vote. All minor and major league players, who have played in at least half of his team’s regular season games by June 1st, are eligible. All major league players will be allowed to vote for 9 players (none on own team) and the results tabulated. The top 9 vote getters will receive one (1) vote. The managers and senior coach from each team will vote on 12 players. The top 9 vote getters will be placed on the team. The Manager and his 2 coaches will be responsible for selecting the 3 remaining players. Selections will be announced.
F10 11 Year Old All Star Team Selection – The Player Agent will act as an adviser and appear in the interest of the players, but shall have no vote in the player selection. Each major league manager and senior coach, in good standing, shall have one vote. All minor and major league 9, 10 and 11 year olds, who have played in at least half of his team’s regular season games by June 1st, are eligible. The manager and senior coach from each major team will vote on 12 players. The top 9 vote getters will be placed on the team. The Manager and his 2 coaches will be responsible for selecting the 3 remaining players. Selections will be announced.
F11 10 Year Old All Star Team Selection – The Player Agent will act as an adviser and appear in the interest of the players, but shall have no vote in the players selection. All minor and major league 9 and 10 year olds, who have played in at least half of his team’s regular season games by June 1st, are eligible. The manager and senior coach from each major team will vote for 12 players. The top 9 vote getters will be placed on the team. The Manager and his 2 coaches will be responsible for selecting the 3 remaining players. Selections will be announced.
F12 Traveling Teams – The Player Agent will act as an adviser and appear in the interest of the players, but shall have no vote in the players. Members of the traveling teams are not automatic selections for the All Star teams. Traveling Team Managers will have no more than 12 players on a team. The Travel Team Manager and 2 coaches will be required to have an evaluation tryout. Managers are required to notify all players of scheduled evaluation date. The travel ball manager has final discretion in selecting the final travel team roster.
VOTING
G1 Unless otherwise specified, all voting related to the by-laws will require a majority of Board members present to pass
. G2 No member may vote on a motion affecting themselves, and no motion may include more than one (1) member of the Board of Directors. In the case of votes requiring two thirds (2/3) of the present members, the member involved will be excused from the meeting and not included in the count for those present for voting.
DISCIPLINE
H1 All problems with managers and coaches will be brought to the attention of the Board. This may be done in letter or verbal form. (If verbal – detailed notes shall be retained by the interviewer.)
H2 Upon receiving the initial complaint, the respective Player Agent will immediately notify the manager or coach of the matter under investigation. After this modification, and until the matter is closed, the manager/coach shall have no contact with the involved parties other than the normal interaction as coach and player.
H3 The President and respective Player Agent will investigate the complaint within 48 hours and report its findings to the Board within 7 days. H4 Upon review the Board can:
(a) Dismiss charges
(b) Schedule a hearing with the accused, stating the charges to the accused
H5 If a hearing is scheduled; the following protocol will be followed:
(a) Charges will be read
(b) The accused will be given the opportunity to respond to the charges
H6 After the following actions, determined by majority vote, these steps can be taken by the Board:
(a) Take no further action
(b) Issue a written warning
(c) Suspend the accused for one (1) or more games, or alternatively suspend coaching/managerial responsibilities for a specified amount of time
(d) Revoke membership for the remainder of the year
(e) The above is a list of possible actions, but the Board can determine any other action it deems appropriate.
H7 The decision of the Board will be presented to the accused and accuser within 24 hours of the completion of the hearing.
H8 All acts taken by the Board are final.
FIELD MAINTENANCE
I1 Each team will be assigned specific weeks to be responsible for field maintenance. Duties include:
1. Clean dugouts and empty garbage cans in dugouts
2. Drag infield and brush limestone off infield
3. Cut infield and outfield
4. Paint outfield foul lines
I2 On game day:
1. Home team is responsible to prepare field for play
2. Home team is responsible for field clean up after each game.
a. Empty trash
b. Drag infield
c. Lock all equipment in shed
I3 After each practice:
1. Drag infield
2. Repair pitchers mound
3. Repair batters boxes
I4 Failure to accomplish required maintenance may result in disciplinary action as described in Section H, DISCIPLINE.
FALL LEAGUE ( if they choose to have one)
J1 The objective of Fall League is to prepare players for the upcoming baseball season in a pressure free environment.
J2 A tryout will be held to evaluate each player, ages 9 through 12.
J3 “Major League” teams will be established through a draft.
1. Each manager has the option on his/her own child. All other players must be drafted.
2. Draft order will be picked out of a hat. #1 gets first pick, #2 gets second pick, etc., the second round will be in reverse order, the third round in normal order, and so on until all evaluated players have been picked.
3. Any player not at the tryout will have their name placed in a hat and picked out in draft order until all players have been placed on a team.
J4 “Minor League” teams will be established by lottery. Each manager has the option on his/her own child only.
J5 Fall Ball Ground Rules
1. Games are no more than 6 innings with a 1 hour and 45 minute time limit.
2. No score or standings will be kept.
3. Continuous batting order – inning-to-inning and game-to-game.
4. Maximum 9 batters or 3 outs.
5. Unlimited substitution – no player should sit out more than one (1) inning at a time. It is strongly suggested that each player be allowed to play every position throughout the season using reasonable discretion.
6. Pitchers may pitch no more than two (2) innings a game and no more than three (3) innings each week.
7. FIELD LIGHTS may be used for games ONLY and must be turned off by 7:30 p.m. NO EXCEPTIONS. The first violation will result in the loss of lights for the remainder of the Fall Ball season.
Revised 1/14/2008 |
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